At Cowle Law, in keeping with our obligations as legal professionals, we are dedicated to maintaining high standards of confidentiality with respect to the information that has been provided to us. This Policy Statement has been prepared to affirm our commitment to maintaining the privacy of our clients and others and to inform you of our practices concerning the collection, use and disclosure of Personal Information collected by the firm. Our obligations as legal professionals are governed, in part, by the Rules of Professional Conduct that govern each of our professionals as members of the Law Society of Ontario. These obligations apply to all professionals, employees, contractors and agents who provide services in connection with our delivery of legal and other services to our clients. Other applicable laws and internal Firm policies govern the protection of Personal Information of partners, associates and employees of Cowle Law. For the purposes of this Policy, “Personal Information” means any information, recorded in any form, about an identified individual, or an individual whose identity may be inferred or determined from the information. This policy does not cover any information, recorded in any form, about more than one individual where the identity of the individuals is not known and cannot be inferred from the information (“Aggregated Information”). Cowle Law retains the right to use Aggregated Information in any way that it determines appropriate. Using contractual or other arrangements, Cowle Law shall ensure that agents, contractors or third party service providers, who may receive Personal Information in the course of providing services to Cowle Law as part of our delivery of products and services, protect that Personal Information in a manner consistent with the principles articulated in this Policy Statement.
Professional RelationshipAs a general rule, all information concerning the business and affairs of a person or organization acquired (1) for the purpose of determining whether Cowle Law will enter into a professional relationship or (2) in the course of a professional relationship shall be held in strict confidence and not revealed to anyone unless expressly or implicitly authorized by the person or organization concerned. A professional relationship develops when Cowle Law agrees to be retained to provide services to a particular individual or organization. In order to protect their own interests, individuals or organizations should not send confidential information to Cowle Law until they have had a direct discussion with a professional at the firm regarding the retention of Cowle Law to provide legal services.
- Where required by law or by order or requirement of a court, administrative agency or another governmental tribunal;
- Where Cowle Law believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group;
- Where it is necessary to establish or collect monies owing to Cowle Law;
- Where it is necessary to permit Cowle Law to pursue available remedies or limit any damages that Cowle Law may sustain; or
- Where the information is public or accessible on a public record.